Video Meetings and Learning Styles

Have you noticed that every meeting needs to be on video now? Of course, that’s a rhetorical question. It’s one of the first and most constant things that is brought up in the pandemic-influenced tech community of today. Meetings that used to be telephone-only or even wordy emails are now video chats that take half an hour or more. People complain that they are spending time and money to spruce up their office to look presentable at 720p to people that likely aren’t paying attention anyway. It’s a common complaint. But have you ever thought about why?

Listening and Looking to Learn

There are three major styles of learning that get brought up in academic courses.

  • Physical, or kinesthetic, learners learn best from touching things. They want to manipulate and feel things as they learn. They like to gesture when they talk. They also get bored quickly when things are taking too long or they have to sit still too much.
  • Visual learners learn best from seeing things. They like to look around and tend to think in pictures. They would rather see something instead of hearing someone speak.
  • Auditory learners like to hear things being spoken. They want to talk through everything and hear the words being spoken out loud. These are the kinds of people that tend to do things like repeat lists back to themselves over and over again to memorize them.

Now, if you found yourself agreeing with some of each of those things you aren’t crazy. There are some aspects of each of these that we all learn with. As much as I like getting the big picture, I often enjoy dialogue and telling stories as well as touching something to learn more about it. But at the end of the day I would consider myself a visual learner. I learn best when I can see things. I tend to get distracted when I have to listen to things a lot. You can probably figure out which learning style suits you best quickly.

Adjusting to Virtual Learning

That was the pre-pandemic world. With the advent of sheltering in place, we’re going to have to look at the way we do things now. Physical learning is out. We can’t just meet with people and invade their bubble to talk and touch and interact. So a third of learning styles are going to be severely impacted. What does that leave us with?

Well, auditory learners are going to be okay with phone calls. They learn best when they can recite information. But remember how it’s not so much about them learning best from hearing as it is from them engaging in dialogue? That’s where the auditory learning style seems to break down for people. It’s not that auditory learners get the best absorption of material from hearing it. They need to talk. They need to hear their voice and interact with the voices of others to process things. It’s not enough to just hear it spoken. Even if all they do is rephrase something you’ve told them they still have to speak.

Makes sense, right? But why video? Shouldn’t video meetings be the space of visual learners? In short, no. Because video isn’t about visual learning as a medium. Visual learning is about reading text and emails and seeing diagrams and drawing your own pictures to absorb ideas. Visual learning is about drawing out your network routing plan, not describing it to your peers. Visual learners gain little from video.

On the other hand, auditory learners gain a ton from video chats. Why? Because they can see their dialog partner and gain interaction. Video calls like Webex and Zoom aren’t for people that want to see the other side. They are for people to see and interact with their conversation. They want to be seen as much as anything else. Visual learners would get more out of the meeting notes along with some creative skills like Sketchnotes.

Learning Up The Ladder

Make sense so far? Good. Now, as yourself another critical question: who has more video meetings? Is it your team and peers? Or is it managers and executives? Here’s another thing to ponder: Who makes a better manager or executive? Someone who prefers to read or someone that prefers to talk?

I think you’ll find as you explore this idea that most people who are considered “management material” are known as people-oriented. They like to talk. They like to meet and discuss. They feel at their best when there is dialog and discussion. And who do you think feels the most left out in a world where everyone is isolated at home and can’t interact? Also, who has the power and desire to change the way meetings are held?

Managers and executives want to hear from their teams. They want to interact with them. Maybe they’re even fully auditory learners that want to dialog with people and hear them talk about status updates. That all makes sense. But because they’re not getting the interactivity part of the equation from being isolated they need to have the visual component of video chat to figure out what’s going on. I’d wager that the increase in video meetings isn’t among your team or for happy hour. Instead, I’m pretty sure it’s your manager and the executives above them that are in need of that face-to-video screen time with you.

Tom’s Take

I’m on the fence about video meetings. I don’t mind them. I don’t even really mind having a few of them. But I’m really curious as to why existing meetings that weren’t video had to be on video all of the sudden. I get that people are more in tune with interaction and auditory learning styles. I’m still more visual than anything else and the call summaries after meetings are more impactful for me than the video aspect of things. I don’t see the trend changing any time soon though. Which means I’m just going to have to spend more time in my unicorn mask!

Creating Conspicuously Compelling Content

It’s funny how little things change in the middle of big, world changing experiences. I’ve noticed that my daily blog viewership has gone down, as have many other folks I’ve talked to. The number of people reading has been reduced for some reason. However the number of video views of content on other platforms like Youtube has gone up dramatically. It’s almost like the people that were reading because they wanted to get a quick digest now have the free time to watch a whole video on a topic.

I got on the bandwagon too, recently publishing my first episode of Tomversations this week. I’ve also talked to several friends that are either starting or restarting a podcast. The gold mine for content creation has opened for business. However, I still hear the same refrains about content that I’ve heard for years when I talk about writing:

  • “I don’t have anything to say!”
  • “It’s hard to write things down!”
  • “Isn’t it easier to just talk about stuff?”

These are all valid questions, no matter what medium you’re developing for. But let me give you a roadmap to take those objections, turn them on their heads, and be able to create any kind of content you want to produce. And yes, because you’re reading this instead of watching it, be prepared to write just a little. I promise it will pay off.

Writer’s Clearinghouse

You can’t create without ideas, right? You need some way to jot down all the things you think about. Photographers have a saying that the best camera is the one you have with you. I would say that the best note taking device you own is the one you have with you that you use. I know a lot of people that carry pens and little notebooks, like my favorite ones from Field Notes. They think that having a few pieces of paper in their pocket is enough to get their ideas to spring forth from their forehead like an ethereal Athena. Sadly, that’s not the case. If you don’t use your note taking device often you won’t build a habit of using it when you get an idea.

For example, I take notes in a variety of places. One of them is a program called Drafts. I’ve recently started using it to corral all my random ideas. Thoughts about posts. Story outlines. Scripts for videos. You name it. If it think it, it goes in a draft somewhere. It’s like my digital version of The Jones Grail Diary. It’s not organized, but it doesn’t have to be. Just enough reference for me to remember what I was talking about and the main idea. Sometimes I’ll pull out my phone during conversations to take notes. Those drafts are then synced back to my laptop for perusal and consolidation. Whatever tool your using, make sure you use it as soon as you get the idea. If that poor thought escapes into the nether realm of your brain it’s no good to anyone.

And don’t be afraid to jot down the craziest things. No idea is wasted if it’s on paper somewhere. You never know when you’ll create BGP on napkins. Just make sure you have all those papers or drafts in a place where you check them. If not writing something down is bad, writing it down and forgetting to check in on it is just a little bit better, but still bad.

Outline Everything

People think that when they start a conversation or join a podcast recording that magic is just going to happen. The ideas are going to flow and we’re going to have compelling content. The real world couldn’t get any further from the truth. Ideas spring from nowhere, but they grow very slowly. In order to really build around them, you need to nurture then along with some help. And that help usually takes the form of an outline.

Outlines help you plan out your ideas and support them. Remember how we were all taught to write paragraphs in elementary school? Main ideas followed by two or three supporting sentences. It’s basically and reads like formula written by a fourth grader. Guess what? That’s a perfect outline. When I started writing this post in my head, I started with the main ideas and then wrote down supporting ideas. Now that you’re out of high school grammar class you can build around your paragraphs with more than just a detail or two. You can add anecdotes or data or even pictures. And that makes your content nice and supported.

Outlines also help the thinking process. When I record podcasts I have an outline. The Gestalt IT Rundown happens because Rich researches the stories that we riff on. I can make jokes because I know the stories ahead of time. We work on where to put stories because some are better fodder for jokes than others. That’s the outline process. Podcasts are no different no matter how many guests you have. Maybe it’s a one-on-one episode. There’s an outline of the flow of the episode. It may be very detailed to hit all the points. If it’s a community show or discussion, there may be a loose outline designed to give some guardrails to the content. Even a one-sentence main idea for the topic can be and outline if you keep referring your discussion and arguments back to it.

Savage Writing

I know far too many people that treat their first draft like some kind of sacred relic. This is the best thing I’ve ever produced and it can never change from this form. I will pour my effort into it and that’s all I need.

That’s crap.

First drafts are one step removed from outlines and notes. They’re tying things together. Treat them like sketches and not paintings. Don’t be afraid to rearrange, delete, or outright destroy them. There have been many drafts that have been deleted or radically changed by the time I got to the end of the last paragraph. Likewise, there are times when I realize halfway through a conversation that we need to take things in a different direction. The value of being able to change your mind is that you do it when you need to.

Drafts should be massaged and built up to get to a final product. But don’t be afraid to put them on the shelf and let them sit until the time is right. I have dozens of drafts in my archives waiting for more attention, more research, or better timing to be effective. The ideas are sound. The outlines are good. They just need more than I can give right now. Or maybe the topic isn’t quite ready to be discussed at length. What’s important is that the work I’ve done is already waiting for me when I want to come back to it.

Coming back to your work after the fact is an important thing to try if you feel stuck. I’ve been known to walk away from a draft post or script because I need to get my head out of the wagon rut thinking I was in. Forcing myself to do something else or talk to someone to change my way of thinking has done wonders. Coming back to something with fresh eyes and brain cells often makes a huge difference. You can catch little mistakes or realize there’s a better way to state your argument. The time it takes to change your mind for a few minutes probably would have been wasted on doing nothing anyway.

Just Record.

Okay, you’ve jotted down ideas, built your outline, and written a script or a first draft. What do you do now? Well, like my other famous advice, you need to record your thoughts. Just. Record.

Don’t get caught up in things like perfect lighting or audio balance. Don’t freak out if you stammer or someone drives a garbage truck past your recording studio. Just get the thoughts down. Get a feel for how the flow works. Often, you’ll find that you think of changes on the fly. New ways to word things. New supporting ideas that work better for your discussion. I’ve been known to come up with some really great analogies halfway through an explanation that I would never have been able to think of otherwise. You have to get the content down somewhere.

You can always record again. You can always edit mistakes. You can record the intro last and the ending first. You can fix just about anything in post-production after you get the hang of it. The key is that you’re capturing content. Just like writing or outlining or note taking. It’s happening and the content is being created.

Tom’s Take

Content may not be perfect the first time, but neither was the electric light bulb. It’s only through the process of forming things that we can refine them to something that works. Every creative endeavor is rough around the edges. As time goes on, the wear is less apparent as you focus on the good instead of the bad. The errors are less conspicuous than the content you want to share.